General Data Protection Regulation (GDPR) – Parent/Carer Information

We need to hold personal information about your child in both electronic and paper records to support their educational needs. The school has a designated Data Protection Officer (DPO) who is responsible for overseeing data protection, including accuracy, security and compliance.

Please help us to keep your child’s records up to date by informing the school of any changes to your circumstances.

The school's Data Protection Officer is Mrs C Mason, who can be contacted via email at enquiry@williammurdoch.bham.sch.uk or by telephone on 01215540999.

Personal data is processed in line with our legal obligations under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Parents and carers, as well as pupils where appropriate, have the right to:

  • request access to their personal data (Subject Access Request)

  • request that inaccurate data is corrected (rectification)

  • request erasure or restriction of processing in certain circumstances

  • object to processing where applicable

Further information about these rights can be obtained by contacting the school office. Appointments may be arranged where necessary.

School staff have access to your child’s records where necessary to enable them to carry out their professional duties.

From time to time, information may be shared with organisations or professionals involved in your child’s education or wellbeing, where there is a lawful basis to do so.

All individuals with access to personal data are appropriately trained and are subject to strict confidentiality requirements and data protection obligations.

All information about your child is held securely, and appropriate technical and organisational measures are in place to prevent unauthorised access, loss or misuse of data.

In certain circumstances, the school may be required by law to share information with external bodies, for example:

  • the Local Authority

  • the Department for Education (DfE)

  • courts or other statutory agencies

In other cases, your consent will be sought before information is shared, for example when providing reports for insurance companies or solicitors.

To protect your child’s privacy, we will not disclose personal information over the telephone or email unless we are satisfied that we are speaking to an authorised parent or carer.

Information will not be shared with family members or friends without prior consent, and messages containing personal information will not be left with third parties.

William Murdoch Primary School regards the lawful and secure processing of personal data as essential. We are committed to maintaining high standards of data protection, ensuring that personal information is handled responsibly and transparently.

For further details, please refer to the school’s Data Protection Policy and Privacy Notice available below. These documents explain how we meet our legal obligations regarding confidentiality, data security and data handling under the UK GDPR and Data Protection Act 2018.

Data Protection Policy